Storing your files is one of the most important uses of your computer. Whether you own a small business or a large one, there are some essential documents that every business owner should keep securely. Internal records, financial records, or documents containing personally identifiable information must be protected. After all, data makes up computers and networks, and bits and bytes are a top priority when designing security policies.
Operating systems and applications can be reinstalled at any time, but user-generated data is unique and cannot be replaced if lost. Not only do you not want to lose it, but you also don’t want it to be seen by others without your permission. If your social security numbers, credit card information, and bank account information are exposed, there is a risk of personal information being stolen. That being said, here are five ways to secure your online files.
1. Protect Your Files With Password
Many productivity applications, such as Microsoft Office and Adobe Acrobat, allow you to set passwords for individual documents. This way, you must enter your password to open the document. If you would like to open PDF files, you can use tools like PDFBear to unlock PDF. This is done in four easy steps and a few minutes.
How to Unlock PDF With PDFBear
The Unlock PDF tool in PDFBear is helpful when you have a passworded PDF File, and you need it open. Having an opened PDF file will simplify you to read it each time you need to get to the PDF archive.
To open your PDF file, first, you need to upload it to PDFBear through your folder or by dragging and dropping it to the indicated box. After that, you enter the password, click on unlock the file, and your file would be decrypted and ready for download.
Protecting Your PDF files would ensure your document is safe from unauthorized access. There are many ways you can protect your PDF on different platforms. To protect a Microsoft word with a password, go to Tools. Go to Selection Options and click on the Security tab. A password may be required to open or edit the file. You can also select the type of encryption to use.
Unfortunately, breaking Microsoft’s password protection is relatively easy. There are programs on the market designed to recover Office passwords, such as Elcomsoft Advanced Office Password Recovery (AOPR). This type of password protection blocks potential intruders.
2. Back-Up Immediately
Backing up your file is one of the ways to protect and secure them against theft or damage. The vital step in shielding your documents from loss is to back them up regularly. How frequently should it be backed up? That depends on the quantity and relevance of the data you store. More sensitive data should be backed up as regularly as possible as losing them would be damaging.
You can use Wizard Mode to simplify the technique of making and restoring backups, or you could configure the backup settings manually. Also, several up-and-coming backup applications could provide more excellent, highly secure options. Whatever application you use, it is vital to acquire a replica of your backup offsite in case of fire, tornado, or different virus catastrophe, which could ruin your backup tapes or discs.
3. Use Automated Document Collection
One of the most straightforward ways for hackers to get hold of your data is through your email. Automated document collection keeps this from occurring. You don’t have to email reports since basically everything occurs inside one framework – from mentioning records to transferring them to assessing and closing down. You do not need to change from one program to another, which gives another opportunity to hackers. These frameworks accompany an entire scope of security settings to permit you to control precisely who can see what, which is significant for keeping your business consistent. So if you haven’t thought about using automated document collection, you should for the sake of your file’s safety.
4. Be Cautious of Public Wi-Fi
Using free public wifi is one way your data security can be breached. If you have to work on sensitive documents, you should avoid using public Wi-Fi in places like coffee shops or bus stations. Sure, it’s convenient; however, public Wi-Fi networks don’t provide much in the case of security. That means, with the proper tools, everyone else in the equal Wi-Fi community can be eavesdropping on your online activities. Given that, logging into your financial provider or account records might not be the best idea.
Online Data is always subject to interception, but the higher your security, the more difficult it is for your files to get damaged. It should be noted that the security of online files doesn’t just mean keeping them safe; it also means they can easily be accessed when needed. So to protect your files and keep them for the future, you should try one or more security options.